Request for Quote for Copy Writing Services

Request for Quote

To ensure all current members have equal access to KW Chamber contracts, the Greater KW Chamber of Commerce is issuing the following:

Request for Quote for Copy Writing Services

January 12, 2016

The Greater Kitchener Waterloo Chamber of Commerce is soliciting proposals for professional services for copy writhing services for various purposes for the Greater Kitchener Waterloo Chamber of Commerce.

The intent of this RFP is to select one vendor who will provide professional copy writing service for a period of approximately one year. These professional services will be described in more detail later in the RFP.

Schedule of Deadlines:

The following is a tentative schedule that will apply to this RFQ, but may change in accordance with the organization’s needs or unforeseen circumstances. Changes will be communicated by e-mail to all invited vendors.

Issuance of RFQ                                January 12, 2016

Questions/Inquiries Due                      January 21, 2016

RFQ Closes                                        January 25, 2016 4:00pm

Final Award Notification                      February 1, 2016

Criteria for Selection:

The evaluation of each response to this RFQ will be based on its demonstrated competence, compliance, format, and strength of organization. The purpose of this RFQ is to identify those suppliers that have the interest, capability, and financial strength to complete the project identified in the Scope of Work.

Evaluation Criteria:

  1. The vendor must be a member of the Greater KW Chamber of Commerce in good standing of the Greater Kitchener Waterloo Chamber of Commerce
  1. The vendor must demonstrate the capacity to meet the volume of work at a level of customer service expected from the Chamber.

Scope of Work:

The Greater Kitchener Waterloo Chamber of Commerce has a need for the services of an experienced copy writer for the creation of promotional emails, monthly advertorials and video and sales phone scripts.

Proposals must be received by: Monday, January 25, 2016.

This project will not necessarily be awarded to the vendor who submits the lowest price and the Chamber reserves the right to add, modify, or delete proposal requirements or terminate the competitive process without awarding this project to a vendor.

Bidder’s Expenses: Bidders are solely responsible for their own expenses in preparing a proposal and for subsequent negotiations with the Chamber, if any.


Marketing for these initiatives will begin as soon as possible.

Vendor Qualifications & References:

All vendors must provide the following information in order for their quote to be considered:

  1. A brief outline of the vendor company and services offered, including:
  • Full legal name of the company
  • Year business was established
  • Number of people currently employed
  1. Examples of work to include:
  • Advertorial
  • Business Blog
  • Video script
  1. References: Contact information for five references (if possible) from similar projects.


The Greater KW Chamber of Commerce

80 Queen Street North

Kitchener, ON N2H 6L4

Attention:   Lester Holley

Telephone:            519-749-6039

Fax:                       519-742-4760